Collaborative Billing Fields

This article explains how to enable and use additional billing fields in both Elation EHR and Elation Billing.

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Overview

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What are Collaborative Billing Fields?

Additional Billing Fields introduces new Provider Fields into both the EHR and Elation Billing:

• Supervising Provider - Available in Elation Billing by default, new to EHR
• Billing Provider / Incident To - For designating incident-to encounters
• Ordering Provider - For specifying who ordered a service
• Prior Authorization - Available in Elation Billing by default, new to EHR

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Why are Collaborative Billing Fields important?

These fields ensure that claims include all required provider information, which is necessary for proper reimbursement, especially for incident-to billing and supervised services.

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Workflow Instructions

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Enabling Additional Billing Fields in the EHR

1. Navigate to EHR Settings - Navigate to your practice’s EHR Practice Settings → Practice Settings → Billing.
2. Toggle Additional Fields - Navigate down the page to Additional Billing Fields and enable the field(s) you’d like to be available on the Visit Note.
3. Establish Default Providers (Optional, Admin Only) - To establish a default Supervising and/or Billing Provider:
   • Within the EHR Settings, navigate to Manage Accounts
   • Under Providers, select Edit on the Provider you’d like to update
   • Select the Billing tab
   • Establish the default Provider(s)
   • Click Save
   

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Enabling Additional Billing Fields in Elation Billing

1. Navigate to Elation Billing Settings - Navigate to Elation Billing Settings → Practice Settings → Billing Rules.
2. Toggle Fields - Select the fields you’d like to be available on the Superbill.

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Using Additional Billing Fields in the EHR

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Supervising Provider

Enabling Supervising Provider will display this field in the Billing Information of the Visit Note:

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Billing Provider / Incident To

Enabling Billing Provider will allow a Visit Note’s bill to be marked as an Incident-To encounter, allowing the Billing Provider to be listed:

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Ordering Provider

Enabling Ordering Provider will display this field in the Billing Information of the Visit Note:

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Prior Authorization

Enabling Prior Authorization will display this field in the Billing Information of the Visit Note:

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Related Articles

• Practice Settings Setup and Overview
• Add New Provider
• Add or Edit Authorizations/Referrals