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This article provides step-by-step instructions on how to add National Drug Codes (NDC) to claims in Elation Billing.

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Overview

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What is an NDC?

A National Drug Code (NDC) is a unique identifier for medications. NDCs are required on claims when billing for certain injectable drugs, vaccines, and other medications administered in the office.

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Why is Adding an NDC important?

Many payers require NDC information for drug-related claims. Including the correct NDC ensures proper reimbursement and helps avoid claim denials.
The NDC editor can be accessed on ANY Superbill that has at least one claim line.

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Workflow Instructions

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Adding an NDC to a Claim

  1. Click NDC - On the Superbill’s Claim lines, under the Optional column, select NDC. Claim lines grid showing two charge lines with NOTE and NDC buttons in the Optional column; a red arrow points to the NDC button on the first line (CPT 99213, $300.00). Clicking NDC will open the Charge NDC panel, which allows you to add an NDC without adding it to your Saved NDCs.

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Managing Saved NDCs

  1. View and Create NDCs - To create new NDCs to be saved and to view your Saved NDCs, select Saved NDCs. Charge NDC panel with an arrow pointing to the "Saved NDCs" button, used to view existing NDCs or create new saved NDC entries. On clicking Saved NDCs, you will see the list of NDCs on file along with the option to ADD NEW NDC. The Action buttons allow you to:
    • Add the NDC to the Claim Line
    • Edit the NDC
    • Delete an NDC
    Saved NDCs modal showing one saved entry (FLU SHOT 2020, code 59676030401, 5 ML) with an arrow pointing to the ADD NEW NDC button at the bottom.

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Adding a New NDC to Saved Codes

ADD NEW NDC unlocks the fields to add an NDC to your saved codes. The list of already-saved NDCs will still be visible. Once you’ve added the info for the NDC, make sure to Save. Saved NDCs form with Name "Test NDC", NDC Code "123456789", Dosage "30", Measure "Milliliter (ML)" filled in, and a red arrow pointing to the Save button.

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Applying an NDC to the Superbill

  1. Add the NDC - Click the ✅ on the NDC you’d like to add. Saved NDCs modal showing FLU SHOT 2020 (code 59676030401, dosage 5 ML) with an arrow pointing to the green checkmark button used to apply the NDC to the claim.