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To support the importance of promoting and prioritizing interoperability and exchange of patient immunization data across various healthcare platforms, Elation has established an electronic interface with the Rhode Island State Immunization Registry known as RICAIR or KIDSNET.

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What is the RICAIR Immunization Registry Interface?

The RICAIR Immunization Registry Interface allows connected practices to send vaccination information from their Elation EHR directly to RICAIR, the Rhode Island Child and Adult Immunization Registry, sometimes known as KIDSNET. Practices can also query RICAIR for vaccination history or forecast.

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Why is the RICAIR Immunization Registry Interface valuable?

With the RICAIR Immunization Registry Interface, practices no longer need to separately log in to RICAIR to enter vaccination records for their patients. Once the vaccination is recorded in Elation during the patient encounter, the information can be sent immediately from the patient’s chart in Elation to RICAIR. You can also pull vaccination history for specific patients from RICAIR to allow you to populate your patient’s clinical profile and make informed decisions for administering vaccines. This interface saves you time and allows you to streamline your vaccination workflows.

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How to establish interface between Elation & RICAIR

The Elation Team will assist you with initiating an interface with RICAIR. To notify us of your interest,
  1. Click here to fill out our contact form
  2. Select “I am a provider or staff member who uses Elation” for What is your role?
  3. Select “Something else” for Select an issue
  4. Enter the following information in the Details field:
  • Which Immunization Registry would you like to connect to?
    If you do not administer vaccines and would like to only query for vaccination history/forecast, please specify this in the Details field.
  • Who will be the main point of contact for RICAIR interface setup
  • What age range of patients (from minimum to maximum) does your practice care for?
  • Are vaccinations administered at your practice?
    • If yes, what type of vaccines are administered?: routine, travel, influenza, COVID
    • If yes, what is your weekly average of vaccines administered?
    • If yes, is your practice enrolled in VFC (Vaccines for Children)? What is your VFC pin?
    • If yes, do you have publicly- and/or privately-funded vaccine stock? If public, is it a publicly-funded pediatric and/or adult vaccine stock?
  • Is your organization current enrolled in RICAIR? If so, what is your organizational IIS ID?
  • Does your practice administer vaccinations at more than one site? If so, how many sites?
  • Do you already have a live RICAIR interface through another EMR?
  1. Click “Next”.
  2. Click “No, I still need help” in the next window.
  3. Click “Next”.
  4. Confirm your contact information and then click “Submit” to submit your request to Elation.

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How to submit vaccination data to RICAIR using Elation

You will use the Vaccine Form in the patient’s chart to document the vaccination data and submit it the data to RICAIR. Learn more about how to use the Vaccine Form using the Vaccination Documentation Guide .
All submissions are one-time only. If you need to edit any vaccination data after it is sent to the Immunization Registry, you will need to update the data in both the patient’s chart and the Immunization Registry directly.

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How to query for vaccination history/forecast using RICAIR

You can query for vaccination history/forecast directly within a patient’s chart by following the instructions listed in the ‘Querying for vaccination history and/or forecast using an Immunization Registry Interface’ section of the Vaccination Documentation Guide .

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Frequently Asked Questions (FAQ)

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How can I tell if the vaccination record was successfully submitted to the immunization registry?

You can log into your State’s registry to review vaccination records submitted from Elation to the registry through the interface from time to time. If you have questions about a specific vaccination record, please send the patient ID and the name of the immunization to the Support Team and we can look into the vaccination record.

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How can I edit or delete a vaccination record from the registry using Elation?

At this time, vaccination records submitted through Elation can only be edited or deleted within the registry. If you do make a change to or delete the vaccination record in the registry, we also recommend making the same change in Elation.

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I am running into errors when using the “Check Registry” or the “Check Forecast” buttons. What should I do?

Follow the instructions in the’Managing querying errors’ section of the Vaccination Documentation Guide.