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To support the importance of promoting and prioritizing interoperability and exchange of patient immunization data across various healthcare platforms, Elation has established an electronic interface with the Kentucky Immunization Registry (KYIR). It is also known as the Kentucky Health Information Exchange (KHIE).

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What is the KYIR/KHIE Immunization Registry Interface?

The KYIR Immunization Registry Interface allows connected practices to send vaccination information from their Elation EHR directly to KYIR; the Kentucky Immunization Registry (also known as the Kentucky Health Information Exchange). Practices can also query KYIR/KHIE for vaccination history or forecast.

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Why is the KYIR/KHIE Immunization Registry Interface valuable?

With the KYIR/KHIE Immunization Registry Interface, practices no longer need to separately log in to KYIR/KHIE to enter vaccination records for their patients. Once the vaccination is recorded in Elation during the patient encounter, the information can be sent immediately from the patient’s chart in Elation to KYIR/KHIE. You can also pull vaccination history for specific patients from KYIR/KHIE to allow you to populate your patient’s clinical profile and make informed decisions for administering vaccines. This interface saves you time and allows you to streamline your vaccination workflows.

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How to establish interface between Elation & KYIR/KHIE

The Elation Team will assist you with initiating interface with KYIR/KHIE. To notify us of your interest, please click here to fill out our contact form, select Immunization Registry as the Request Type, and send the following information to Elation:
  • What Kentucky county is your practice in?
  • Does your practice have a Group/Facility NPI? If so, what is the NPI?
  • Does your practice administer vaccines?
  • Do you have alternative physical locations that administer vaccines? If so, which locations?
  • Does your practice participate in any of the following?: MIPS, APM (MIPS Alternative Payment Model), VFC (Vaccines for Children), ACO (Accountable Care Organization), PCMH (Primary Care Medical Home)
    • If yes to MIPS, does your practice participate in Promoting Interoperability (PI)? If yes, what stage?
    • If yes to APM, what APM program?
    • If yes to VFC, what is your VFC PIN?
  • Is your practice any of the following?: Federally Qualified Healthcare Center (FQHC), Rural Health Clinic (RHC), 42 CFR Part 2 Program (Controlled Substance Abuse Treatment)
  • Does your practice already work with KHIE?
  • What is the name, email, and title of the point of contact for this project?
  • What is the name, email, and title of the secondary point of contact for this project?
  • What is the name, email, and title of the individual authorized to sign legal paperwork with KHIE for this project?
  • What is the name, email, and title of the point of contact for HIPAA/Privacy concerns for this project?

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How to submit vaccination data to KYIR/KHIE using Elation

You will use the Vaccine Form in the patient’s chart to document the vaccination data and submit it the data to KYIR/KHIE. Learn more about how to use the Vaccine Form using the Vaccination Documentation Guide .
All submissions are one-time only. If you need to edit any vaccination data after it is sent to the Immunization Registry, you will need to update the data in both the patient’s chart and the Immunization Registry directly.

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How to query for vaccination history/forecast using KYIR/KHIE

You can query for vaccination history/forecast directly within a patient’s chart by following the instructions listed in the ‘Querying for vaccination history and/or forecast using an Immunization Registry Interface’ section of the Vaccination Documentation Guide .

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Frequently Asked Questions (FAQ)

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How can I tell if the vaccination record was successfully submitted to the immunization registry?

You can log into your State’s registry to review vaccination records submitted from Elation to the registry through the interface from time to time. If you have questions about a specific vaccination record, please send the patient ID and the name of the immunization to the Support Team and we can look into the vaccination record.

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How can I edit or delete a vaccination record from the registry using Elation?

At this time, vaccination records submitted through Elation can only be edited or deleted within the registry. If you do make a change to or delete the vaccination record in the registry, we also recommend making the same change in Elation.

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I am running into errors when using the “Check Registry” or the “Check Forecast” buttons. What should I do?

Follow the instructions in the ‘Managing querying errors’ section of the Vaccination Documentation Guide .