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To support the importance of promoting and prioritizing interoperability and exchange of patient immunization data across various healthcare platforms, Elation has established an electronic interface with the Philadelphia Department of Public Health’s Immunization Information System known as PhilaVax.

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What is the PhilaVax Immunization Registry Interface?

The PhilaVax Immunization Registry Interface allows connected practices to send vaccination information from their Elation EHR directly to PhilaVax; the Philadelphia Department of Public Health’s Immunization Information System. Practices can also query PhilaVax for vaccination history or forecast.

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Why is the PhilaVax Immunization Registry Interface valuable?

With the PhilaVax Immunization Registry Interface, practices no longer need to separately log in to PhilaVax to enter vaccination records for their patients. Once the vaccination is recorded in Elation during the patient encounter, the information can be sent immediately from the patient’s chart in Elation to PhilaVax. You can also pull vaccination history for specific patients from PhilaVax to allow you to populate your patient’s clinical profile and make informed decisions for administering vaccines. This interface saves you time and allows you to streamline your vaccination workflows.

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How to establish interface between Elation & PhilaVax

The Elation Team will assist you with initiating an interface with PhilaVax. To notify us of your interest,
  1. Click here to fill out our contact form
  2. Select I am a provider or staff member who uses Elation for What is your role?
  3. Select Something else for Select an issue
  4. Enter the following information in the Details field:
  • Name of the Immunization Registry you want to connect to.
  • What type of vaccines does your practice administer?: Child, Adolescent, Adult, Travel, and/or Influenza only
  • What is the name and email of a point of contact for this interface?
  1. Click Next.
  2. Click No, I still need help in the next window.
  3. Click Next.
  4. Confirm your contact information and then click Submit to submit your request to Elation.

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How to submit vaccination data to PhilaVax using Elation

You will use the Vaccine Form in the patient’s chart to document the vaccination data and submit it the data to PhilaVax. Learn more about how to use the Vaccine Form using the Vaccination Documentation Guide .
All submissions are one-time only. If you need to edit any vaccination data after it is sent to the Immunization Registry, you will need to update the data in both the patient’s chart and the Immunization Registry directly.

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How to query for vaccination history/forecast using USIIS

You can query for vaccination history/forecast directly within a patient’s chart by following the instructions listed in the ‘Querying for vaccination history and/or forecast using an Immunization Registry Interface’ section of the Vaccination Documentation Guide .

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Frequently Asked Questions (FAQ)

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How can I tell if the vaccination record was successfully submitted to the immunization registry?

You can log into your State’s registry to review vaccination records submitted from Elation to the registry through the interface from time to time. If you have questions about a specific vaccination record, please send the patient ID and the name of the immunization to the Support Team and we can look into the vaccination record.

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How can I edit or delete a vaccination record from the registry using Elation?

At this time, vaccination records submitted through Elation can only be edited or deleted within the registry. If you do make a change to or delete the vaccination record in the registry, we also recommend making the same change in Elation.

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I am running into errors when using the “Check Registry” or the “Check Forecast” buttons. What should I do?

Follow the instructions in the ‘Managing querying errors’ section of the Vaccination Documentation Guide.

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Does Elation have an interface with the Pennsylvania Immunization Electronic Registry System (PIERS)?

Yes, Elation has an interface with the Pennsylvania Immunization Electronic Registry System (PIERS), formerly known as PA-SIIS. Learn more about the PIERS Interface here .