To support the importance of promoting and prioritizing interoperability and exchange of patient immunization data across various healthcare platforms, Elation has established an electronic interface with the New Jersey State Immunization Registry known as NJIIS.
What is the NJIIS Immunization Registry Interface?
The NJIIS Immunization Registry Interface allows connected practices to send vaccination information from their Elation EHR directly to NJIIS, the New Jersey Immunization Information System. Practices can also query NJIIS for vaccination history or forecast.
Why is the NJIIS Immunization Registry Interface valuable?
With the NJIIS Immunization Registry Interface, practices no longer need to separately log in to NJIIS to enter vaccination records for their patients. Once the vaccination is recorded in Elation during the patient encounter, the information can be sent immediately from the patient’s chart in Elation to NJIIS. You can also pull vaccination history for specific patients from NJIIS to allow you to populate your patient’s clinical profile and make informed decisions for administering vaccines. This interface saves you time and allows you to streamline your vaccination workflows.
How to establish interface between Elation & NJIIS
The Elation Team will assist you with initiating an interface with NJIIS. To notify us of your interest,
- Click here to fill out our contact form
- Select “I am a provider or staff member who uses Elation” for What is your role?
- Select “Something else” for Select an issue
- Enter the following information in the Details field:
- Which Immunization Registry would you like to connect to?
- Are you currently enrolled in NJIIS (i.e. do you have a login to NJIIS)
- What is your NJIIS facility ID?
- Do you participate in VFC (Vaccines for Children)? If so, what is your VFC PIN?
- What is your Tax ID?
- What County and Municipality is your practice in?
- What is the approximate number of vaccines administered in your practice per year? Please do not overestimate because NJIIS will require you to submit a corresponding number of vaccinations during the testing period. If you overestimate, it will be difficult to meet testing requirements.
- What is the approximate number of patients under 7 seen at your practice?
- Who is the main contact at your practice to set up this interface?
- Click “Next”.
- Click “No, I still need help” in the next window.
- Click “Next”.
- Confirm your contact information and then click “Submit” to submit your request to Elation.
How to submit vaccination data to NJIIS using Elation
You will use the Vaccine Form in the patient’s chart to document the vaccination data and submit it the data to NJIIS. Learn more about how to use the Vaccine Form using the
Vaccination Documentation Guide
.
All submissions are one-time only. If you need to edit any vaccination data after it is sent to the Immunization Registry, you will need to update the data in both the patient’s chart and the Immunization Registry directly.
How to query for vaccination history/forecast using NJIIS
You can query for vaccination history/forecast directly within a patient’s chart by following the instructions listed in the
‘Querying for vaccination history and/or forecast using an Immunization Registry Interface’ section of the Vaccination Documentation Guide
.
Frequently Asked Questions (FAQ)
How can I tell if the vaccination record was successfully submitted to the immunization registry?
You can log into your State’s registry to review vaccination records submitted from Elation to the registry through the interface from time to time. If you have questions about a specific vaccination record,
please send the patient ID and the name of the immunization to the Support Team
and we can look into the vaccination record.
How can I edit or delete a vaccination record from the registry using Elation?
At this time, vaccination records submitted through Elation can only be edited or deleted within the registry. If you do make a change to or delete the vaccination record in the registry, we also recommend making the same change in Elation.
Follow the instructions in the’Managing querying errors’ section of the Vaccination Documentation Guide.
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