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What are Sleep Order Forms?

The Sleep Order Form allows you order tests to diagnose and treat sleep related disorders. Common forms of sleep tests are:
  • Polysomnography (sleep study)
  • Multiple Sleep Latency Test (MSLT)
  • Split Night Study
  • Maintenance of Wakefulness Test (MWT)

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Creating a Sleep Order

There are a few ways to initiate Sleep Orders in Elation:
  1. Clicking on the “Orders” >> “Sleep Order” button at the top of the patient’s chart
  2. Clicking on the “Sleep” button in any visit note or note
  3. Using an existing Sleep Order and re-ordering the same tests
The Sleep Order Form has the following fields and the fields with an asterisk are required fields:
  • *Cons/Test- which test(s) or consultations you want the patient to complete. See below for more information about this field
  • *Reason- the reason the patient needs the testing
  • If the patient has problems with associated diagnosis codes in the patient’s Problem List , those codes will automatically appear in the dropdown for you to select. Use the Problem List Guide to learn more about this feature.
  • Copy To- which provider do you want to also send a copy of results to
  • *Center - which test center you recommend the patient goes to
    If you would like to add additional sleep testing centers to your Sleep Order Form, use the “I need help” -> “Contact Elation Support” button in your Elation account and send the following information to the Support Team who can assist you with adding the test center to your account:
  • Under the “more…” section
    • Instruction- any special instructions for the test center.
    • Notify Via- how the patient should be notified of their results
    • Do test on- when you want the patient to complete the test(s)

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    Keep as confidential- use this checkbox to mark the order as a confidential record.

    If you mark a record as confidential, that record will always have a special indicator that can be seen from anywhere in the patient’s chart. This will allow members of your practice to take caution when printing or sharing the record. Learn more about confidential records in the Patient Chart Guide- Managing confidential records article.
Once you are ready to complete a Sleep Order, click “Print & Close” or “Sign & Close” a the bottom of the Sleep Order Form . Sleep Order.png When you begin typing in the “Cons/Test” field you will begin to see a dropdown of tests and consultations that are part of your sleep test database. If there is a test or consultation you want to order that does not appear in the sleep test database, you can add the test or consultation to your database by typing in your own test or consultation name in the test field and completing an order. The new test or consultation will then appear in your sleep test database the next time you or anyone in your practice uses the Sleep Order Form for any patient
Take caution when adding new tests or consultations to your test database. You will not be able to edit or remove tests or consultations after adding the test or consultation to your test database.

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Re-ordering, changing or canceling sleep orders

Previous sleep orders can be easily re-ordered by hovering over the signed order in the Chronological Record or in the Reports tab and clicking “Actions” >> “Reorder”.
  • If the order has already been faxed to a sleep testing center or shared with a patient and you would like to change or cancel the order, please contact the sleep testing center to notify them of the changes and contact the patient to provide them with a new sleep order if needed.

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Sharing sleep orders with patients

The best method of sharing sleep orders with patients is via Patient Passport as it is a secure and HIPAA-compliant portal and patients will always have access to the sleep order. To share a sleep order with a patient via Patient Passport:
  1. Find the signed sleep order in the Chronological Record or in the Reports tab and click “Actions” >> “Send Patient Letter”
  2. A new Patient Letter draft will open up with the sleep order attached
  3. Complete the remaining fields of the Patient Letter as needed
  1. Click “Sign & Send” to send the order to the patient’s Passport account
The patient will receive a notification that new information was shared with them via their Passport account and the patient can sign in to their Passport account at any time to view and print the sleep order. Alternatively, you can always print a sleep order and hand the sleep order to the patient if the patient is in the office with you. To print a sleep order, find the signed sleep order in the Chronological Record or in the Reports tab and click “Actions” >> “Print”

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Sending sleep orders to testing facilities

After you create and sign a sleep order, you can electronically fax it to a testing center via Elation’s Letter to Provider feature.
  1. Find the signed sleep order in the Chronological Record or in the Reports tab and click “Actions” >> “Send Provider Letter”
  2. In the “To” field, type the fax number of the testing center. If a search result appears in the Provider Directory dropdown, click on the result to select an existing contact.
  • If this is the first time you are faxing to the testing center and you are unable to find them in your directory, press the TAB key on your keyboard and a dialogue window will appear prompting you to save the fax number to a new contact. Select “Organization”, type the name of the vendor, and click “Save”. This will allow you to search for the testing center by their name moving forward.
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  1. Type a subject and message to the testing center as needed.
  2. Next, click on “Select Chart Items to Attach”.
  3. Check the checkbox for “Patient Demographics” and click “Attach Items”.
  4. At the bottom of the letter, check the checkbox for “Also fax copies of attachments”.
  5. Click “Sign & Send” to fax the order to the testing center.
To fax the sleep order outside of Elation with your physical fax machine, you can print a copy of the sleep order by clicking “Actions” >> “Print” and then use your fax machine.

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Receiving test results

Once a patient completes a sleep order and the results are finalized, the testing center should send you the test results via fax if a fax number was shared with them.

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Close-the-loop feature

Being aware of outstanding orders is vital to prioritizing patient outreach efforts and informing future care plans, which is why we have incorporated an optional set of features that will help your practice keep track of outstanding orders. Learn more about the *Close-the-Loop * experience and how to request access in the Orders Guide- Following up on outstanding lab, radiology or other orders article.

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Frequently Asked Questions (FAQ)

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Can staff members help me create sleep orders?

Yes! Staff Level Users can draft sleep orders for any patient. Once they are done drafting an order, Staff Level Users can click “Save as Draft & Close” to keep the sleep order in the Requiring Action section of the patient’s chart for providers to complete and sign off. When Staff Level Users draft sleep orders, the orders are always assigned to the Provider Assigned in Practice as noted in the patient’s demographics. If you would like staff members to sign sleep orders on your behalf, you can assign them as a delegate. Learn more about staff delegate here .

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Can I send sleep orders electronically to sleep testing centers?

You cannot send sleep orders electronically to sleep testing centers directly from the Sleep Order Form. You can create a sleep order and then send the signed order via fax to sleep testing centers. Learn more about faxing to sleep testing centers in the Sending sleep orders to testing facilities section.

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Does Elation have any integrations with sleep testing centers?

Elation does not have any integrations with sleep testing centers. You will be notified if any become available. You can always view the most up to date list of integrated partners in our Partners page.

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Can I order other medical tests in Elation?

Yes! You can also order lab, imaging (radiology), cardiac and pulmonary tests in Elation. Find out more about the different medical tests forms in the Order Forms Introduction- Ordering medical tests for your patients article.